Start with what you need today while making sensible choices about data, security, maintenance, and future change.
A focused solution can succeed and then strain. More people use it, the data matters more, or a neighbouring task starts to depend on it. That is a good problem to have. It is also the moment when “we will sort that out later” becomes expensive.
Overbuilding at the start wastes effort and delays learning. Underplanning can become costly too, especially if nobody can export the data, explain who has access, or change the solution without starting again. Starting small and building carelessly are not the same thing.
On day one, it is enough to be deliberate about a few foundations: who owns the data and how it can be exported, who can see or change it, whether someone could maintain it, where the important decisions are written down, whether backups matter for this use, and whether there is a realistic way to add people or capabilities later.
Expand when the evidence justifies it. That might mean another feature, a connection to another tool, more capacity, stronger controls, or more support. Growth should follow a demonstrated need, not a fear of missing a feature that nobody has asked to use yet.
If this small solution started to matter more, what would you wish you had decided on the first day?